Custom Time Clock Software: Mobile Solutions for the Construction Industry
Gain Added Efficiency By Customizing Your Mobile Time Clock Software
Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business
At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.
We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.
Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.
Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.
mJobTime Mobile Time Clock Software Customization Examples
- Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
- Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
“Exported” records. - Add a new labor report for commercial drivers with the following columns:
- Last Name
- First Name
- Position
- Last Day Off
- Next Mandated Day Off
- Total Hours since Last Day Off
- Hours Remaining (in the cycle)
- Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
- Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
- Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
- Allow users to enter per diem and travel rates per job
- Allow users to enter per diem and travel transactions
- Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
- Customize the mJobTime Crew feature to track:
- Day or night shift per crew
- Craft code per employee
- Alternate employee ID per employee
- Per diem code per employee
- Travel code per employee
- Modify the export to accounting to create a text file export and add special calculations described below:
- Specifications
- A maximum of 40 hours per week will be exported for salaried employees
- Salaried employees will be identified by a field in the employee table.
- Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
- For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
- The second segment of the task code
- Followed by the employee’s department number (two-digit-zero-filled)
- The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
- Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
- To include a five-row header,
- Make the Job Number column header span all columns for the same job.
- As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
- Remove color shading of alternate rows in grid and add a solid line between rows
- Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
- Increase allowable distribution columns to 30
- Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
- Replace the “Save” button acknowledgement dialog with the following custom dialog:
- “Entries will be recorded with the following Date: ##/##/####”
- Allow user to click “OK” or “Cancel”
- Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
- Add Edit, Review, and Approve functions to the Daily Time Entry screen.
Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.
Our Services
VP Of Technology Services Estimates Annual Savings Of $300,000 For Fast Growing Telecommunications Technology Company
The Company
Founded in 1984 and based in Canton, Michigan, Aero Communications Inc.(ACI) provides technology solutions in the telecommunication infrastructure industry to a wide range of mid-western and national customers. A significant segment of their business is cable fulfillment where they provide sub-contract residential and commercial digital installation services to major cable providers such as Comcast, Time Warner, Charter Communications, Brighthouse Networks, and others. Regionally, they perform network construction including end-to-end network design and engineering, and on a national basis, ACI offers end-to-end wireless services for commercial customers.
The Challenge
With over 1,500 technicians, engineers, customer service, and support personnel in 35 U.S. locations, Aero Communications was facing monumental logistical difficulties in collecting labor time and other records from the field. The administrative staff was forced to print standard job assignment sheets for daily distribution to field personnel. The sheets were then completed by hand and returned to the office at the end of each day. At least, that was the goal. The process led to the occasional missing document as well as some that were not legible.
Another issue resulting from their previous system was manual-entry errors. When combined with the lack of current reporting capabilities in ACI’s system, these errors were not being detected until well after they had been entered. Obviously, ACI management could not rely on the information reported with a great deal of confidence.
The Solution
ACI initially made the choice to do a pilot project with a competing mobile time tracking vendor. After the software was installed and implemented and the employees trained, ACI soon realized that the product was not going to work for them. Employees in the field were reporting that the mobile application required them to wait for close to 60 seconds between transactions. In addition, the technical support received from the vendor was not very responsive, and the company was not receptive to customizing their solution for ACI.
At that point, ACI made the decision to start a new pilot project with mJob. Being a large organization, Mike Soniat, Director of Technical Services for mJob, personally handled the onsite implementation and training for ACI. During this initial visit, Soniat discussed and encouraged additional functionality and potential modifications to make the application more efficient for ACI.
ACI started slow with just a few licenses, but as they became more comfortable with mJob, they quickly began to roll out additional licenses and modules. Soon, they began to request customizations of the product to optimize the workflow for their use. To-date, ACI has done several customization projects. The most significant one added enhanced budget functionality. Now, their admin users can manually enter budgets through the job maintenance screen and, in the field, actual hours or units can be compared to budgets in real-time after an entry. This allows field personnel to quickly see remaining units per cost code after time and production entries.
The Benefit
mJob has had a significantly positive impact on ACI’s workflow and bottom line. According to Jonathan Sirken, VP, Technology Services,“With the help of customizations implemented by mJob, we have reduced by 50% our administrative staff involved in field data collection. We estimate this will save us $300,000 annually.”
In the field, ACI has been able to utilize mJob to track production for both employees and sub-contractors in the field. This is especially important because they pay sub-contractors on a production basis. “The production budgets allow management to control costs better”, Sirken stated. “The technicians (subs) no longer get paid for unauthorized work”.
ACI has also been very pleased with the product support received from mJob. According to Sirken, “mJob technical support has been very responsive”
Summary
As a fast growing company, Aero Communications was in dire need of finding a mobile time tracking system that could help them gain control of their time collection process both in the field and office. They were looking for a software solution that was fast and easy to use in the field, could be easily administered in the office, and could provide management with timely, accurate information. After one minor misstep, they found what they were looking for. Their customized mJob system is now deployed on about 300 mobile devices in the field, and used by about 50 administrators in the office. Employees and subcontractors are able to enter production data against pre-determined budgets for individual projects, the office staff no longer has to worry about distributing and collecting paper-based data sheets, and ACI administrators and management now have instant access to all this data for review, edit and approval. With its time collection process under control, the company can now concentrate on providing the customer-focused technology solutions that have made Aero Communications one of the fastest growing companies in the industry.