Custom Time Clock Software: Mobile Solutions for the Construction Industry
Gain Added Efficiency By Customizing Your Mobile Time Clock Software
Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business
At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.
We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.
Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.
Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.
mJobTime Mobile Time Clock Software Customization Examples
- Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
- Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
“Exported” records. - Add a new labor report for commercial drivers with the following columns:
- Last Name
- First Name
- Position
- Last Day Off
- Next Mandated Day Off
- Total Hours since Last Day Off
- Hours Remaining (in the cycle)
- Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
- Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
- Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
- Allow users to enter per diem and travel rates per job
- Allow users to enter per diem and travel transactions
- Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
- Customize the mJobTime Crew feature to track:
- Day or night shift per crew
- Craft code per employee
- Alternate employee ID per employee
- Per diem code per employee
- Travel code per employee
- Modify the export to accounting to create a text file export and add special calculations described below:
- Specifications
- A maximum of 40 hours per week will be exported for salaried employees
- Salaried employees will be identified by a field in the employee table.
- Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
- For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
- The second segment of the task code
- Followed by the employee’s department number (two-digit-zero-filled)
- The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
- Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
- To include a five-row header,
- Make the Job Number column header span all columns for the same job.
- As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
- Remove color shading of alternate rows in grid and add a solid line between rows
- Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
- Increase allowable distribution columns to 30
- Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
- Replace the “Save” button acknowledgement dialog with the following custom dialog:
- “Entries will be recorded with the following Date: ##/##/####”
- Allow user to click “OK” or “Cancel”
- Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
- Add Edit, Review, and Approve functions to the Daily Time Entry screen.
Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.
Our Services
Austin Contractor Reduces Admin Time By Over 30 Hours Per Week
The Company
Hellas Construction is an Austin, Texas based contractor specializing in the general construction of sports facilities and synthetic surfaces. Their products include synthetic turf systems, running tracks, and tennis courts. With their recently added manufacturing capabilities and heavy investment in construction equipment, Hellas Construction’s unique design/build fast-track makes it the only sports construction firm able to deliver all products and services from a single source. As a result, they have earned a huge customer base ranging from school districts to major sports stadiums, sports complexes, and public recreational facilities across the U.S. They have completed thousands of playing venues, including the Dallas Cowboys’ AT&T Stadium, University of California at Berkley, University of Georgia, Baylor University’s McLane Stadium, and the Alamodome.
The company’s average of 65 construction crews includes over 400 field employees working year-round to meet a wide array of demanding customer schedules. Each site’s dedicated superintendent oversees all job activities from groundbreaking through closeout. Their control over the entire supply chain for their projects ensures quality work and smooth operations during all stages of construction.
The Challenge
Hellas’s manual time reporting system made it difficult to calculate and control job costs. Many of their shorter jobs were finished before they could figure out real time labor and budget issues. Their system was riddled with omissions, errors in time submissions, and inaccurate data entries. Payroll processing required two administrators to work 60 hours a week to sort out all the issues and problems. “We needed to see where costs were charged before mistakes were booked,” said Kim Schizas, Payroll Manager. “Costs went over budget and time reports were not always accurate.”
The company’s determination to gain control of labor costs via an accurate time reporting process forced them to seek a better system to serve office and field personnel. Its evolution from a construction and sports surfacing company to a full service contractor with manufacturing capabilities made better cost controls a must. To maintain its proven commitment to quality, safety, and financial discipline, Hellas set out to find a new time reporting system that would provide relief for both office staff and work site crews.
The Solution
After unsuccessfully investing in another field reporting application and then testing a third party vendor product, Hellas still did not have a solution until they discovered and implemented mJob. When put to the test, it passed with flying colors. Not only did mJob interface with their ComputerEase accounting software, it met their needs for customizability and flexibility and exceeded their expectations. Payroll Manager Schizas says, “Many of the mJob customized reports and tools implemented on our behalf were not even charged to us as custom features because mJob felt they would benefit other customers as well.”
Starting with a combination of standard and individual licenses, the company soon converted to all standard licenses to better serve their needs. A customized enhancement to mJob Web Edition added the ability to create equipment groups in the field, similar to the employee crews feature. Users can assign equipment to a unique group and then select from a list of groups to facilitate equipment time entries.
Hellas Construction’s mJob installation and implementation processes went smoothly, facilitated by a few well-trained field users who trained others on the product. Their users were trained and the system was up and running in just a few weeks.
Schizas recommends having a field user on hand “to thoroughly understand the program and give their perspective as a source user.” Hellas uses both iPad and Android devices in the field, and finds that they work equally well with mJob Web Edition. Their office uses the Windows product while field employees use the Labor Manager, Equipment Manager, Daily Field Manager, and Budget Manager from the mJob Mobility Suite.
“We had the program further tailored to apply per diem to the payroll through regular time entry. It works beautifully!” said Schizas. “The overtime works well and makes the certified payroll reporting clean. And the foremen being able to see their hours on concise reports has had a huge impact on accuracy.” She adds, “The Approvals feature works just as intended. The hours booked are reviewed and approved prior to posting.”
The Benefit
Schizas says, “For my part, I can say that I went from two payroll administrators working 60 hour weeks to 1.5 persons working 40 to 45 hours with near 100 percent accuracy. The accuracy alone saves us countless hours.” She adds, “The foremen with the additional control and reporting have a greater sense of ownership in their jobs. The daily time reporting provides a level of control and confidence in the management of each project.”
For Schizas, the major benefit of using mJob is a greatly improved quality of life for the company’s workers. “Personally, it has given me time for other aspects of my position as well as more time at home with my family. Alleviating the hours and hours of data entry and corrections has been a true blessing in so many ways.”
Summary
As a fast growing contractor who continuously strives to be the best in the industry, Hellas Construction knew they had to have a better time collection process. They needed to overcome inaccuracies, omissions, and errors that wasted company time and money and stretched their payroll staff to the breaking point. After trying and failing to implement two other time reporting products, Hellas finally found success with mJob customizable features and overall flexibility. Within weeks they realized huge savings in payroll staff time, and greatly improved the quality of life for administrators, field supervisors, and crews. The company’s payroll staff now operates more efficiently and does more with less. Job site costs are reported accurately in real time, allowing the company to better manage their projects and continue to offer premium-quality sports construction on projects across the United States.