mJobtime

Custom Time Clock Software: Mobile Solutions for the Construction Industry

Gain Added Efficiency By Customizing Your Mobile Time Clock Software

Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business

At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.

We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.

Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.

Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.

mJobTime Mobile Time Clock Software Customization Examples

  • Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
  • Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
    “Exported” records.
  • Add a new labor report for commercial drivers with the following columns:
    • Last Name
    • First Name
    • Position
    • Last Day Off
    • Next Mandated Day Off
    • Total Hours since Last Day Off
    • Hours Remaining (in the cycle)
  • Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
  • Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
  • Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
    • Allow users to enter per diem and travel rates per job
    • Allow users to enter per diem and travel transactions
    • Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
  • Customize the mJobTime Crew feature to track:
    • Day or night shift per crew
    • Craft code per employee
    • Alternate employee ID per employee
    • Per diem code per employee
    • Travel code per employee
  • Modify the export to accounting to create a text file export and add special calculations described below:
    • Specifications
    • A maximum of 40 hours per week will be exported for salaried employees
      • Salaried employees will be identified by a field in the employee table.
      • Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
    • For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
      • The second segment of the task code
      • Followed by the employee’s department number (two-digit-zero-filled)
      • The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
  • Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
    • To include a five-row header,
    • Make the Job Number column header span all columns for the same job.
    • As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
    • Remove color shading of alternate rows in grid and add a solid line between rows
    • Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
    • Increase allowable distribution columns to 30
    • Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
  • Replace the “Save” button acknowledgement dialog with the following custom dialog:
    • “Entries will be recorded with the following Date: ##/##/####”
    • Allow user to click “OK” or “Cancel”
  • Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
  • Add Edit, Review, and Approve functions to the Daily Time Entry screen.

Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.

Our Services

Concrete Contractor Reduces Payroll Expenses By 20%

The Company

Lewis Construction, Inc. is a concrete construction contractor serving customers in the Midwest and outlying states. They specialize in commercial and industrial foundations, interior floors, and exterior flat work. Their many projects include industrial facilities, large retail box stores, healthcare facilities, and mining-type structures.

Their highly skilled staff, dubbed “the Lew Crew,” includes carpenters, laborers, finishers, surveyors, and operator engineers who take pride in their state-of-the-art technologies. Their laser screeds and robotic Total Station ensure that floors and foundations exceed customer expectations. Meeting high standards for quality, performance and scheduling, the company depends on excellent communication among its many workers in the office and in the field.

The Challenge

Lewis Construction’s payroll processing was hampered by communication glitches that manifested in errors and inaccuracies in employee paychecks and union benefits documentation.

According to Sheri Jehn, VP of Operations, there was “a gaping hole in the communication chain that had to be remedied… We needed more accurate and detailed information from the field.” This problem drove up the cost of payroll processing and caused a myriad of other problems.

Founded in 1969, the company has grown into a major player in the concrete construction industry by investing in highly-skilled people and high-tech equipment. Despite its growth, the company’s owners remain directly involved and hands-on in day-to-day operations. Field communication is key to their ability to manage crews and provide services as a solid concrete construction sub-contractor to general contractor customers. They needed a system that would streamline time reporting from the field, job reports, meeting notices, condition reports, information on any injuries, and so on.

Before finding mJob, Lewis Construction tried a competing time tracking system. This system required each field worker to use two keys, one green and one red, to lock in his or her start and end times every day. “It was a disaster,” Jehn said. Union workers had no keys, requiring foremen to enter their times. This created nightmares for office staff because the system was designed for time records to flow directly from each field worker rather than from foremen. Payroll staff had to deal directly with each field worker rather than foremen to resolve timekeeping issues. Lewis quickly realized the system was not working for them. They went back to square one to find a better solution. First and foremost, they needed time reports to flow through foremen as central points of contact between the office and the field.

The Solution

Lewis Construction found their answer at World of Concrete’s annual convention for commercial concrete and masonry contractors. World of Concrete’s annual trade show brings contractors and exhibitors together for the latest innovations and best new products in the industry. Lewis Construction talked to an assortment of vendors in search of a time reporting system that would work for them. When they met mJob VP of Business Development, Janice Newland, they knew they had found the answer to their communication problems.

According to Jehn, “World of Concrete provides a great opportunity for contractors to talk to vendors and find out just how their product meshes with ours. We felt a great comfort with Janice. She guided us to exactly what we needed.” mJob system design would allow them to fix their time reporting workflows. After the disastrous experience with their other system, the Lew Crew liked the fact that, with mJob, a foreman could be given sole responsibility for time reporting and act as a hub between the field and office.

In addition to improving work flows, mJob solved another problem for Lewis Construction. They were looking to change their accounting system and wanted to ensure their new time tracking system would be a good match. As Jehn explains, “We were in the process of evaluating a change to our accounting system. Having mJob waiting in the wings hastened our move to Sage 300 CRE which was a great match with our Sage Estimating system as well as mJob.”

After an online demo and quite a few chat sessions, the company was convinced that mJob was the right solution for Lewis Construction. They pulled the trigger, and within one month, were up and running with the program. Their field crews now use mJob on iPads to track labor time, daily logs, and daily quantities. In the office, the staff uses the program to perform overtime calculations, insert non-paid employee breaks, approve timecards and send them to Sage 300 CRE, and to generate various reports for management.

“Response to our issues has been excellent,” Jehn says, explaining how mJob techs helped them configure the export template to match their accounting software. The company now enjoys accurate time entry and quicker payroll processing. “We were able to create reports to help with our billing, as well as keeping track of safety meetings.”

“We’ve found that as we go through any change,” said Steve Lewis, President, “in the field or with software technology, we have to be ‘all in’. Everyone from the top down has to buy in and invest in the concept for it to be a success.”

The Benefit

mJob flexibility, portability, and ease of use are helping “The Lew Crew” control costs and continue to deliver the highest quality concrete services. Total payroll processing staff hours were reduced 20%, and they are now “getting better reporting of each day” based on accurate time entry from the field. And now that their crews can report job hazards, safety meeting information, injury details, weather conditions, and so on, they rest secure knowing their jobs are much safer. Thanks to mJob, there is no longer a “gaping hole in the communication chain.”

Summary

Lewis Construction had to improve communications from the field to ensure accurate time reporting, streamline payroll processing, and report job safety conditions. After trial and error with another system, they went back to the drawing board and researched vendors at their industry’s premier trade show. The folks at Lewis determined that mJob, with its easy-to-use time collection system, daily field reporting module, and its tight integration with the Sage 300 CRE accounting system, was clearly the right choice.