Probably the biggest factor in choosing a mobile time tracking application is determining what application meets your most important needs at the lowest possible cost. No system can be the right solution for everybody. Low price systems will save you money, but will they do what you need them to do? High end systems may meet your requirements but can also have many features that you may never use.
Although an in-depth discussion is beyond the scope of this article, here are a few points to consider:
Begin With a Needs Analysis
Identify your current processes that can be upgraded through the use of mobile technology. In conducting your needs analysis, it is very important to include employees from many different areas of your company – field operations, accounting, payroll, and any other department that will be affected.
Be diligent in not only seeking possible solutions, but in analyzing each viable option to a very detailed level. You should spend time investigating not only the software solution, but also the vendor as well. Ask for customer references and make sure that you call them, so it is wise to check other resources like the Better Business Bureau (BBB), Yelp, etc. The more you learn about each application, the better informed you will be to make the right decision.
Conduct a Thorough Financial Analysis of Savings and Costs
Determine the savings to be received for each change in process. If it takes X amount of time before a change, and it takes Y amount of time afterwards, one can calculate the difference of X minus Y as a savings resulting from productivity improvement. Obtain an accurate estimate of the cost of the software including the price of all licenses or subscriptions, installation and training costs including travel expenses, the cost of annual maintenance, and any customization costs that may be needed. In many cases, you will also need new or upgraded hardware on which the software will run. Determine this cost along with any associated expenses. The total of software costs, hardware costs, and any other costs will be weighed against the calculated savings over a 1 to 3 year period to determine the net benefit.
Businesses are much more likely to invest in software that achieves payback quickly. A good rule of thumb is for a company to be able to recover their costs within no more than 12 months. A in mobile time clock software solution that is a great fit will, in all likelihood, allow companies to recoup their investment in even less time.
If you need assistance, we’ll be happy to help you calculate the ROI for mJobTime or any other mobile time tracking software.