Custom Time Clock Software: Mobile Solutions for the Construction Industry
Gain Added Efficiency By Customizing Your Mobile Time Clock Software
Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business
At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.
We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.
Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.
Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.
mJobTime Mobile Time Clock Software Customization Examples
- Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
- Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
“Exported” records. - Add a new labor report for commercial drivers with the following columns:
- Last Name
- First Name
- Position
- Last Day Off
- Next Mandated Day Off
- Total Hours since Last Day Off
- Hours Remaining (in the cycle)
- Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
- Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
- Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
- Allow users to enter per diem and travel rates per job
- Allow users to enter per diem and travel transactions
- Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
- Customize the mJobTime Crew feature to track:
- Day or night shift per crew
- Craft code per employee
- Alternate employee ID per employee
- Per diem code per employee
- Travel code per employee
- Modify the export to accounting to create a text file export and add special calculations described below:
- Specifications
- A maximum of 40 hours per week will be exported for salaried employees
- Salaried employees will be identified by a field in the employee table.
- Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
- For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
- The second segment of the task code
- Followed by the employee’s department number (two-digit-zero-filled)
- The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
- Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
- To include a five-row header,
- Make the Job Number column header span all columns for the same job.
- As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
- Remove color shading of alternate rows in grid and add a solid line between rows
- Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
- Increase allowable distribution columns to 30
- Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
- Replace the “Save” button acknowledgement dialog with the following custom dialog:
- “Entries will be recorded with the following Date: ##/##/####”
- Allow user to click “OK” or “Cancel”
- Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
- Add Edit, Review, and Approve functions to the Daily Time Entry screen.
Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.
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Tired of Audit Headaches? Why Digital Records Are Your Construction Company's Best Friend
Let’s face it, the word “audit” can send shivers down any construction business owner or project manager’s spine. Whether it’s a financial audit, a labor compliance review, or even a dispute with a subcontractor, having your ducks in a row – and by “ducks,” I mean your records – is absolutely crucial.
In the fast-paced world of construction, with multiple job sites, fluctuating crews, and complex projects, relying on paper timesheets, handwritten daily logs, and scattered notes is not just inefficient; it’s a massive risk. It’s a recipe for discrepancies, lost information, and, ultimately, a major headache when an audit or legal challenge comes knocking.
The Paper Trail Problem: Why Old Ways Are Risky Ways
Think about it:
- Legibility Issues: Can you really decipher everyone’s handwriting on those paper timesheets?
- Lost or Damaged Records: A spilled coffee, a misplaced binder, or a truck ride through a puddle can mean crucial data is gone forever.
- Time-Consuming Retrieval: Digging through filing cabinets for specific dates or projects is a massive drain on valuable time.
- Easy to Alter: Unfortunately, paper records can be more easily manipulated, leading to questions of integrity.
These issues don’t just slow you down; they can cost you significant money in fines, legal fees, or lost revenue from unresolved disputes.
Enter Digital Documentation: Your Shield Against Uncertainty
This is where the power of digital documentation truly shines, especially for construction companies. Moving your critical field data – like time worked, equipment usage, materials consumed, and daily progress – into a digital system transforms how you operate and protect your business.
Why digital is superior for audit-readiness:
- Immutability and Integrity: Digital records, especially when captured through a robust system, are designed to be difficult to alter retroactively. This means once data is entered and synced, it creates a clean, unchangeable record. This integrity is invaluable during any review.
- Instant Accessibility: Imagine needing to pull up every time entry for a specific employee on a particular job site from six months ago. With a digital system, it’s a few clicks, not a day of searching. This responsiveness is key during an audit.
- Comprehensive Detail: Good digital systems allow for far more detail than a basic paper sheet. Beyond just hours, you can capture activities, cost codes, project phases, and even GPS locations, providing a rich, verifiable trail of information.
- Consistency and Standardization: Digital forms and processes ensure everyone is collecting data in the same way, minimizing errors and inconsistencies that auditors love to flag.
How mJob Builds Your Audit-Ready Fortress
At mJob, we understand the unique documentation needs of the construction industry. Our solution is specifically designed to create the kind of comprehensive, unalterable digital records that auditors love – and that protect your business.
Here’s how mJob helps you build your audit-ready fortress:
- Accurate Time & Attendance: Employees clock in and out using mobile devices, biometrics, or kiosks, creating precise, time-stamped records that are virtually impossible to dispute. GPS and geofencing further verify location, preventing buddy punching and time theft.
- Detailed Daily Logs: Foremen and supervisors can easily complete daily logs on their mobile devices, capturing labor, equipment, materials, notes, and even photos from the job site. This real-time data flow eliminates the guesswork.
- Unalterable Data Trails: Once data is submitted and synced in mJob, it creates a secure, historical record. Any changes or edits are typically logged, providing a complete audit trail that demonstrates transparency and accuracy.
- Robust Reporting: Need a report of all overtime hours for a specific project last quarter? Or every piece of equipment used on a certain date? mJob‘s reporting capabilities give you instant access to the exact data you need, formatted clearly for any review.
- Seamless Integration: By integrating with your existing accounting and payroll systems, mJob ensures that the accurate data captured in the field flows directly into your financial records, reducing manual errors and maintaining data consistency across your platforms.
Don’t let the threat of an audit or the frustration of a dispute hang over your head. Embracing digital documentation isn’t just about efficiency; it’s about protecting your construction business’s integrity, finances, and reputation.