Custom Time Clock Software: Mobile Solutions for the Construction Industry
Gain Added Efficiency By Customizing Your Mobile Time Clock Software
Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business
At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.
We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.
Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.
Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.
mJobTime Mobile Time Clock Software Customization Examples
- Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
- Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
“Exported” records. - Add a new labor report for commercial drivers with the following columns:
- Last Name
- First Name
- Position
- Last Day Off
- Next Mandated Day Off
- Total Hours since Last Day Off
- Hours Remaining (in the cycle)
- Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
- Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
- Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
- Allow users to enter per diem and travel rates per job
- Allow users to enter per diem and travel transactions
- Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
- Customize the mJobTime Crew feature to track:
- Day or night shift per crew
- Craft code per employee
- Alternate employee ID per employee
- Per diem code per employee
- Travel code per employee
- Modify the export to accounting to create a text file export and add special calculations described below:
- Specifications
- A maximum of 40 hours per week will be exported for salaried employees
- Salaried employees will be identified by a field in the employee table.
- Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
- For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
- The second segment of the task code
- Followed by the employee’s department number (two-digit-zero-filled)
- The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
- Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
- To include a five-row header,
- Make the Job Number column header span all columns for the same job.
- As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
- Remove color shading of alternate rows in grid and add a solid line between rows
- Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
- Increase allowable distribution columns to 30
- Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
- Replace the “Save” button acknowledgement dialog with the following custom dialog:
- “Entries will be recorded with the following Date: ##/##/####”
- Allow user to click “OK” or “Cancel”
- Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
- Add Edit, Review, and Approve functions to the Daily Time Entry screen.
Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.
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Audit-Proof Your Job Site: How Digital Records Create an Ironclad Defense
The mere mention of an “audit” can create a wave of anxiety for any construction manager. Whether it’s a labor compliance review, a client dispute, or a financial check-up, the strength of your business comes down to the quality of your records.
In the high-stakes environment of construction—with crews spread across multiple sites and projects constantly evolving—relying on a paper trail of timesheets and handwritten logs is more than just inefficient; it’s a significant liability. This outdated method is a breeding ground for errors, lost data, and major compliance headaches.
The Cracks in Your Paper Foundation
Think about the inherent risks of paper-based systems:
- The Guesswork of Handwriting: Can you confidently read every note and number on a rain-smudged timesheet from three months ago? Illegible data is unreliable data.
- Vulnerable to Damage & Loss: A single spilled coffee or a misplaced binder can wipe out critical records forever, leaving you exposed during a dispute.
- The Black Hole of Retrieval: When an auditor asks for specific project records from last year, are you prepared to spend hours, or even days, digging through filing cabinets?
- Questionable Integrity: Paper records can be altered or “corrected” after the fact, which can call the integrity of all your documentation into question.
These issues do more than just waste time; they can lead to hefty fines, legal battles, and lost revenue.
The Digital Advantage: Your Shield Against Uncertainty
This is where digital documentation becomes a game-changer. By moving your critical field data—time tracking, equipment use, daily progress—into a centralized system, you create a powerful defense for your business.
Why digital records are built for audit-readiness:
- An Unalterable Source of Truth: Once data is entered and synced in a robust digital system, it creates a clean, time-stamped record that is difficult to change retroactively. This integrity is your best asset in any review.
- Data at Your Fingertips: Need to pull every time entry for a specific employee on a job from six months ago? With a digital system, that information is just a few clicks away.
- Rich, Verifiable Detail: Go beyond simple hours. Capture cost codes, project phases, notes, photos, and even GPS locations to build a comprehensive and verifiable story for every single workday.
- Standardized & Consistent: Digital forms ensure that every foreman and supervisor is capturing data the same way, eliminating the inconsistencies that auditors are trained to find.
How mJob Builds Your Digital Fortress
At mJob, our solution is engineered to create the kind of detailed, secure, and easily accessible records that protect your business.
- Pinpoint-Accurate Time & Attendance: With options for mobile, biometric, or kiosk clock-ins, you get precise, time-stamped records. GPS and geofencing add another layer of verification, eliminating time theft.
- Comprehensive Daily Logs: Your team in the field can easily document labor, equipment, materials, weather conditions, and attach job site photos, creating a complete daily picture in real-time.
- Airtight Data Trails: Once synced, mJob data creates a secure historical record. Any edits are tracked, providing a transparent audit trail that demonstrates accuracy and accountability.
- On-Demand, Insightful Reporting: Instantly generate reports on overtime, equipment usage, labor costs per project, and more. Provide auditors with clear, concise data in moments, not days.
- Seamless System Integration: mJob integrates with your accounting and payroll software, ensuring the accurate data captured in the field flows seamlessly to your financial systems, minimizing manual entry errors.
Don’t wait for a dispute or audit notice to find the holes in your record-keeping. By embracing digital documentation, you’re not just improving efficiency—you’re proactively protecting your company’s finances, reputation, and future.