Custom Time Clock Software: Mobile Solutions for the Construction Industry
Gain Added Efficiency By Customizing Your Mobile Time Clock Software
Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business
At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.
We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.
Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.
Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.
mJobTime Mobile Time Clock Software Customization Examples
- Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
- Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
“Exported” records. - Add a new labor report for commercial drivers with the following columns:
- Last Name
- First Name
- Position
- Last Day Off
- Next Mandated Day Off
- Total Hours since Last Day Off
- Hours Remaining (in the cycle)
- Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
- Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
- Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
- Allow users to enter per diem and travel rates per job
- Allow users to enter per diem and travel transactions
- Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
- Customize the mJobTime Crew feature to track:
- Day or night shift per crew
- Craft code per employee
- Alternate employee ID per employee
- Per diem code per employee
- Travel code per employee
- Modify the export to accounting to create a text file export and add special calculations described below:
- Specifications
- A maximum of 40 hours per week will be exported for salaried employees
- Salaried employees will be identified by a field in the employee table.
- Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
- For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
- The second segment of the task code
- Followed by the employee’s department number (two-digit-zero-filled)
- The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
- Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
- To include a five-row header,
- Make the Job Number column header span all columns for the same job.
- As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
- Remove color shading of alternate rows in grid and add a solid line between rows
- Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
- Increase allowable distribution columns to 30
- Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
- Replace the “Save” button acknowledgement dialog with the following custom dialog:
- “Entries will be recorded with the following Date: ##/##/####”
- Allow user to click “OK” or “Cancel”
- Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
- Add Edit, Review, and Approve functions to the Daily Time Entry screen.
Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.
Our Services
Company Saves An Estimated $70,000 Each Year And Reduces Payroll Processing Time By 1.5 Days Per Week
The Company
With a reputation built on years of experience that has earned them a 90 percent repeat business record, Metro Mechanical, Inc. excels at completing projects on schedule at a competitive price for clients like Target, Best Buy, Bed, Bath & Beyond, Kroger, Kohl’s, and JC Penny.
Established in 1984, the Mississippi-based company offers design, installation and commercial services including HVAC, mechanical piping, plumbing and energy management. The company’s success has seen it expand its market eastward to Georgia and Florida and westward to Texas and Oklahoma.
The Challenge
As its jobsites became more geographically dispersed, the company found that receiving timely and accurate time records became an increasingly difficult challenge. Processing payroll began to take more time than ever before. Inaccurate coding, incorrect weekly totals of labor hours, and difficulty maintaining up-to-date information on jobs and employees was taxing the office staff. And with all the growth, the company realized that solid, reliable estimates were going to be more crucial than ever before.
The Solution
After years of using paper time sheets, company President Frank White began searching for more efficient ways to track employee time in an effort to curb costs and improve record-keeping accuracy.
“After looking at two other timekeeping software options, we found mJob to be the most streamlined, user-friendly software,” said White, who has worked for the company for 20 years. “mJob works really well with the accounting system we use, Sage Timberline.”
Converting from the old paper system to mJob was easy and seamless. “A representative from mJob came to our office, installed the software, set up our field devices/desktops, and provided training,” White stated. “It was surprisingly easy for our field personnel to adapt to the software, in spite of concerns that some may be technologically challenged. After a two-week period, everyone was trained and the software was working smoothly.”
The Benefit
White’s decision to purchase mJob has revolutionized the company’s timekeeping and has saved an estimated $70,000 each year. He estimates that payroll processing has decreased by 1.5 days each week.
Today foremen on multiple job sites record time daily and sync with the main office to send the latest time records and to get the latest employees, jobs, and other codes.
“Now our foremen save time by reporting hours once daily for multiple crew members,” said White. “They no longer have to complete paper time sheets for each person in their crew. Time reported is now more accurate, saving the company from paying overtime when it is not warranted.”
Supervisors approve time electronically, eliminating the chore of sorting through all the paperwork. Office personnel now use mJob on desktops to allocate time to the various projects they manage.
State-of-the-art timekeeping provides other benefits for the company as well. “Due to the time reported being accurate now with mJob, the data used for estimating projects is more precise, resulting in more competitive pricing,” said White.
Summary
Frank White could not be happier with his decision to purchase mJob – “mJob has justified my decision over and over again. The company has not only saved us money, streamlined our time tracking processes, and provided us with more accurate data, it has also continually provided excellent technical support and new features and functionality. We are very happy with the product and the company, and have shared our success story with other mechanical contractors across the country.”