Custom Time Clock Software: Mobile Solutions for the Construction Industry
Gain Added Efficiency By Customizing Your Mobile Time Clock Software
Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business
At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.
We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.
Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.
Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.
mJobTime Mobile Time Clock Software Customization Examples
- Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
- Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
“Exported” records. - Add a new labor report for commercial drivers with the following columns:
- Last Name
- First Name
- Position
- Last Day Off
- Next Mandated Day Off
- Total Hours since Last Day Off
- Hours Remaining (in the cycle)
- Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
- Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
- Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
- Allow users to enter per diem and travel rates per job
- Allow users to enter per diem and travel transactions
- Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
- Customize the mJobTime Crew feature to track:
- Day or night shift per crew
- Craft code per employee
- Alternate employee ID per employee
- Per diem code per employee
- Travel code per employee
- Modify the export to accounting to create a text file export and add special calculations described below:
- Specifications
- A maximum of 40 hours per week will be exported for salaried employees
- Salaried employees will be identified by a field in the employee table.
- Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
- For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
- The second segment of the task code
- Followed by the employee’s department number (two-digit-zero-filled)
- The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
- Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
- To include a five-row header,
- Make the Job Number column header span all columns for the same job.
- As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
- Remove color shading of alternate rows in grid and add a solid line between rows
- Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
- Increase allowable distribution columns to 30
- Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
- Replace the “Save” button acknowledgement dialog with the following custom dialog:
- “Entries will be recorded with the following Date: ##/##/####”
- Allow user to click “OK” or “Cancel”
- Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
- Add Edit, Review, and Approve functions to the Daily Time Entry screen.
Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.
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The Costly Consequences of Late Timesheets in Construction (and How mJob Solves It)
In the fast-paced world of construction, time is literally money. Yet, a seemingly small administrative task – submitting timesheets promptly – can often fall by the wayside. This simple delay, however, creates a ripple effect of negative consequences that impacts everyone from the individual worker to the entire construction company.
The Trickle-Down Effect of Late Timesheets:
- Delayed Payroll for Workers: The most direct impact is on the construction worker. Late timesheets mean delays in processing payroll, leading to frustration, financial strain, and decreased morale. Workers may face difficulties paying bills or managing their personal finances due to inconsistent paychecks. This can lead to higher employee turnover and difficulty attracting new talent.
- Strained Administrative Burden: When timesheets are submitted late or are incomplete/inaccurate, administrative staff spend countless hours chasing down missing information, making corrections, and manually calculating hours. This diverts their attention from other critical tasks like project costing, compliance, and strategic planning, leading to inefficiencies and potential errors.
- Inaccurate Project Costing: Timely and accurate timesheets are essential for precise project costing. Labor is a significant expense in construction, and without knowing the exact hours spent on specific tasks, it becomes impossible to track project profitability accurately. This can lead to underbidding on future projects or mismanaging budgets on current ones, impacting the company’s financial health.
- Billing Delays and Cash Flow Issues: Many construction companies bill clients based on the billable hours worked. Late timesheets inevitably lead to delays in invoicing, which in turn affects the company’s cash flow. Slow payments can hinder the ability to cover operational costs, invest in new equipment, or take on new projects.
- Compliance Issues: Accurate record-keeping of work hours is often a legal requirement. Late or inaccurate timesheets can lead to non-compliance with labor laws and potential penalties or legal issues. This is particularly crucial for projects with specific regulatory requirements or government contracts.
- Hindered Project Management: Project managers rely on timesheet data to monitor progress, track labor costs against budget, and identify potential bottlenecks. Late timesheets provide an incomplete and outdated picture of project status, making it difficult to make informed decisions, allocate resources effectively, and keep projects on schedule.
mJob: The Solution to Timesheet Troubles
mJob offers a streamlined solution to these pervasive problems by digitizing and automating the timesheet process:
- Real-time Submissions: Workers can easily submit their hours from any location using their smartphones or tablets, eliminating the delays associated with paper timesheets.
- Accuracy and Transparency: Digital timesheets reduce manual errors and provide a clear record of work hours, often including GPS location and job codes for increased accuracy.
- Seamless Integration with Payroll: mJob can integrate directly with payroll systems, automating the payroll process and ensuring workers are paid accurately and on time.
- Improved Project Tracking: Project managers gain real-time visibility into labor costs and project progress, enabling better decision-making and resource allocation.
- Reduced Administrative Burden: Automation significantly reduces the time and effort spent by administrative staff on timesheet management, allowing them to focus on more strategic tasks.
- Enhanced Compliance: Accurate digital records help ensure compliance with labor laws and provide a clear audit trail.
In conclusion, the seemingly minor issue of late timesheets can trigger a cascade of negative consequences throughout a construction organization. Implementing a modern, user-friendly solution like mJob not only simplifies the timesheet process but also fosters efficiency, accuracy, and financial stability, ultimately benefiting everyone involved.