Custom Time Clock Software: Mobile Solutions for the Construction Industry
Gain Added Efficiency By Customizing Your Mobile Time Clock Software
Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business
At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.
We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.
Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.
Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.
mJobTime Mobile Time Clock Software Customization Examples
- Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
- Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
“Exported” records. - Add a new labor report for commercial drivers with the following columns:
- Last Name
- First Name
- Position
- Last Day Off
- Next Mandated Day Off
- Total Hours since Last Day Off
- Hours Remaining (in the cycle)
- Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
- Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
- Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
- Allow users to enter per diem and travel rates per job
- Allow users to enter per diem and travel transactions
- Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
- Customize the mJobTime Crew feature to track:
- Day or night shift per crew
- Craft code per employee
- Alternate employee ID per employee
- Per diem code per employee
- Travel code per employee
- Modify the export to accounting to create a text file export and add special calculations described below:
- Specifications
- A maximum of 40 hours per week will be exported for salaried employees
- Salaried employees will be identified by a field in the employee table.
- Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
- For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
- The second segment of the task code
- Followed by the employee’s department number (two-digit-zero-filled)
- The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
- Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
- To include a five-row header,
- Make the Job Number column header span all columns for the same job.
- As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
- Remove color shading of alternate rows in grid and add a solid line between rows
- Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
- Increase allowable distribution columns to 30
- Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
- Replace the “Save” button acknowledgement dialog with the following custom dialog:
- “Entries will be recorded with the following Date: ##/##/####”
- Allow user to click “OK” or “Cancel”
- Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
- Add Edit, Review, and Approve functions to the Daily Time Entry screen.
Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.
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The Silent Thief in the Ledger: How Paper Timesheets Hid Years of Deception
The fluorescent lights of the accounting office hummed, a stark contrast to the rough-and-tumble of the construction sites outside. Sarah, the Controller for ‘Peak Performance Builders,’ stared at another stack of subcontractor invoices, a familiar knot tightening in her stomach. It had been years since the feeling started – a subtle, persistent itch at the back of her mind that something wasn’t quite right.
This particular subcontractor, ‘Apex Foundations,’ had been a staple on Peak Performance projects for nearly a decade. They were reliable, their work generally solid, and their bids always seemed competitive enough. But for Sarah, the numbers never quite added up.
The Whisper of Doubt
It began with small discrepancies. A job that felt understaffed in the field but clocked more hours than expected. A task that supervisors swore was completed quickly, only to see inflated labor costs from Apex. Sarah would pore over the paper timesheets submitted by Apex’s crew leads, trying to find the flaw.
The sheets were always neat, filled out with standard hourly blocks. No glaring errors. Yet, the overall project costs, especially for Apex’s scope, consistently nudged past estimates. When Sarah brought it up with the owners, they’d shrug. “That’s just the cost of doing business, Sarah. Apex is good; they get the job done.”
But Sarah knew better. She was an accountant, and numbers had a language of their own. This language was whispering “theft.” Not grand larceny, but a steady, insidious bleed. Apex was always quick to submit their paper sheets, often before Peak Performance’s own internal tracking (which was also paper-based and notoriously slow) could catch up. The lack of granular detail on those sheets was their shield. “General labor.” “Foundation prep.” Eight hours here, ten hours there. No proof, no problem.
The Battle for Transparency
Sarah tried to implement stricter checks. She’d call site supervisors, asking them to manually verify Apex’s crew sizes and hours. But supervisors were busy. They had their own pressures, their own crews, and a mountain of paper to deal with. Apex’s lead was always friendly, quick with an explanation, and the paper never lied… ostensibly.
The frustration mounted. Sarah felt like Cassandra, foreseeing a disaster no one believed. The lost money was like a phantom limb – she felt it missing, but couldn’t point to it on an X-ray. It was just a “cost overrun,” an “unforeseen expense.”
Finally, after a particularly egregious project where Apex’s labor costs pushed the job dangerously close to the red, Sarah made her stand. “We need a better system,” she pleaded with the owners. “We are hemorrhaging money, and I believe a significant portion of it is walking out the door in the form of false labor charges. We need mJob.”
The owners were hesitant. Change was hard, and investing in new technology felt like another cost. But Sarah’s conviction, fueled by years of silent observation, was unshakeable. She laid out the financial models, showing how even a small percentage of overbilled hours could justify the investment within months. Her argument was simple: You can’t manage what you don’t measure.
They finally agreed. A pilot program with mJob was approved.
The Truth Unveiled
The implementation of mJob was swift. Supervisors were trained on tablets, capturing real-time data: who was on site, what specific tasks they were working on, and for exactly how long. Crew members clocked in and out with verifiable data.
The very first project where both Peak Performance’s internal crews and Apex Foundations were tracked with mJob felt like a countdown. Sarah watched the dashboard, a mix of apprehension and grim anticipation.
And then, the truth exploded.
The discrepancies were immediate and stark. Apex’s reported hours on their traditional paper timesheets consistently exceeded the verified hours captured by mJob for the same tasks and the same periods by a significant margin. On one critical phase, Apex billed for a full crew of 12 for 10-hour days, but mJob data, cross-referenced with supervisor observations, showed they often had only 8-9 members, and sometimes left two hours early.
The phantom hours, the exaggerated crew sizes, the “general labor” that stretched on indefinitely – it was all laid bare. The silent thief had been caught in the act, not by a gut feeling, but by undeniable data.
The Aftermath and The Lesson
The confrontation with Apex Foundations was swift and definitive. Faced with irrefutable evidence from mJob’s detailed reports, they couldn’t argue. The long-standing relationship dissolved, but not before Peak Performance Builders was able to claw back a substantial amount of overbilled funds.
For Sarah, it was vindication. For the owners, a harsh, expensive lesson. The “cost of doing business” wasn’t always just the market rate; sometimes, it was the cost of a broken system.
The years of quiet suspicion, the countless hours spent poring over paper, the gnawing certainty – mJob didn’t just provide data; it provided proof. It turned a whisper of doubt into a shout of truth, saving Peak Performance Builders from a silent thief that had been stealing from them in plain sight for far too long.
Don’t let silent thieves lurk in your ledgers.
Are inaccurate timesheets costing your construction company thousands? mJob gives you the real-time visibility and verifiable data you need to protect your profits and ensure every hour billed is an hour earned.