Custom Time Clock Software: Mobile Solutions for the Construction Industry
Gain Added Efficiency By Customizing Your Mobile Time Clock Software
Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business
At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.
We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.
Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.
Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.
mJobTime Mobile Time Clock Software Customization Examples
- Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
- Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
“Exported” records. - Add a new labor report for commercial drivers with the following columns:
- Last Name
- First Name
- Position
- Last Day Off
- Next Mandated Day Off
- Total Hours since Last Day Off
- Hours Remaining (in the cycle)
- Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
- Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
- Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
- Allow users to enter per diem and travel rates per job
- Allow users to enter per diem and travel transactions
- Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
- Customize the mJobTime Crew feature to track:
- Day or night shift per crew
- Craft code per employee
- Alternate employee ID per employee
- Per diem code per employee
- Travel code per employee
- Modify the export to accounting to create a text file export and add special calculations described below:
- Specifications
- A maximum of 40 hours per week will be exported for salaried employees
- Salaried employees will be identified by a field in the employee table.
- Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
- For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
- The second segment of the task code
- Followed by the employee’s department number (two-digit-zero-filled)
- The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
- Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
- To include a five-row header,
- Make the Job Number column header span all columns for the same job.
- As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
- Remove color shading of alternate rows in grid and add a solid line between rows
- Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
- Increase allowable distribution columns to 30
- Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
- Replace the “Save” button acknowledgement dialog with the following custom dialog:
- “Entries will be recorded with the following Date: ##/##/####”
- Allow user to click “OK” or “Cancel”
- Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
- Add Edit, Review, and Approve functions to the Daily Time Entry screen.
Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.
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Reducing The Risk Of Implementing A
Mobile Time Tracking System
We technology companies far too often see things from our own very narrow perspective. As companies whose livelihoods depend on the ability to utilize, develop, and improve on technology, we assume that other companies share the same outlook.
And then I read a LinkedIn group post asking the question “Is the construction industry open to technological changes?
Although the responses were as expected, what surprised me was one particular answer – risk!
So what types of risk are involved in purchasing mobile time tracking software or any other mobile software product?
The obvious one is financial. Contractors are oftentimes very hesitant to spend money on new software. The point was made a number of times that construction companies operate on very small profit margins. So one “hit” from a failed technology project can quite possibly have an inordinate impact on the company’s financial operating results. Not only is there a negative financial impact, but that one bad experience can make the skeptics within the organization even more cynical towards new technology. It will probably be that cold day in hell before they ever consider new, innovative software again.
What can companies do to mitigate the financial risk of purchasing a mobile time clock system?
Assuming that you’ve already done your due diligence on the construction time clock options you are considering, two things quickly come to mind. First, get a list of references from the vendor’s customer database. And once you get the references, make sure to actually call them! But before you make any calls, create a list of questions that will help you uncover information vital to your company’s situation. This earlier post can help you develop your list of questions. The second action for mitigating financial risk, especially for larger companies, is to start with a pilot program. Use the program on a limited scale to find out if it will fit your needs and solve your issues and goals. Don’t start at the very minimum level (one user?) because you won’t really give the software a realistic test of your needs. Instead, use your best judgment to arrive at a testing level that will satisfy your concerns. Maybe you can consider implementing the software for a branch office, a department, or even a large job with multiple foremen.
A second risk is the disruption of current business processes in hopes of obtaining more efficiency and productivity with new technology. People, in general, are risk averse, some, more than others. The bigger your company is and the longer you have been working with your current system, the less likely you are to consider implementing a new one. Why? Because you have that much more to risk by introducing change.
New technology will be considered when the old tried and true processes begin to fail or become inadequate, or when the new technology brings about such improvement that it can no longer be ignored. Many times, early adopters will gain a competitive advantage by being the first to implement new technology. If it works, they get rewarded for taking the risk by securing a competitive advantage. If this advantage becomes too great, then others will be forced to upgrade as well.
You can lessen the risk of changing processes in a couple of ways. First, do your due diligence. Find out as much information as possible about the remote time clock applications under considerations. Ask detailed questions to get a thorough understanding of each product. Second, talk to vendor references as mentioned earlier.
The rewards for finding the right mobile time tracking can be great, but you need to invest the time and effort first. Take an inventory of your needs, thoroughly investigate your options, get product demos, and check with references.
Our professional sales associates will be happy to answer your questions regarding mJob. We want to help you find the right solution for your company, even if it’s not mJob. We want truly happy customers. Please don’t hesitate to contact us by phone at 1-866-922-TIME (8463), by email at info@mjobtime.com.
“You must be on top of change or change will be on top of you”
Mark Victor Hansen