Custom Time Clock Software: Mobile Solutions for the Construction Industry
Gain Added Efficiency By Customizing Your Mobile Time Clock Software
Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business
At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.
We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.
Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.
Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.
mJobTime Mobile Time Clock Software Customization Examples
- Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
- Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
“Exported” records. - Add a new labor report for commercial drivers with the following columns:
- Last Name
- First Name
- Position
- Last Day Off
- Next Mandated Day Off
- Total Hours since Last Day Off
- Hours Remaining (in the cycle)
- Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
- Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
- Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
- Allow users to enter per diem and travel rates per job
- Allow users to enter per diem and travel transactions
- Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
- Customize the mJobTime Crew feature to track:
- Day or night shift per crew
- Craft code per employee
- Alternate employee ID per employee
- Per diem code per employee
- Travel code per employee
- Modify the export to accounting to create a text file export and add special calculations described below:
- Specifications
- A maximum of 40 hours per week will be exported for salaried employees
- Salaried employees will be identified by a field in the employee table.
- Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
- For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
- The second segment of the task code
- Followed by the employee’s department number (two-digit-zero-filled)
- The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
- Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
- To include a five-row header,
- Make the Job Number column header span all columns for the same job.
- As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
- Remove color shading of alternate rows in grid and add a solid line between rows
- Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
- Increase allowable distribution columns to 30
- Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
- Replace the “Save” button acknowledgement dialog with the following custom dialog:
- “Entries will be recorded with the following Date: ##/##/####”
- Allow user to click “OK” or “Cancel”
- Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
- Add Edit, Review, and Approve functions to the Daily Time Entry screen.
Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.
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How to Avoid Major Payroll Hassles
Why Processing Frequency Matters for Your Time Tracking
You struggled with paper timecards for years before you finally could see beyond the trees. You had your mobile time tracking system installed, your people trained, and finally, began using this amazing new tool. And you loved it! It made life so much easier, much more so than ever before.
But then you began to get overconfident and complacent. You started processing payroll at the very last minute. For a while things continued to go smoothly, but your company continued to grow.
As your company grows, so does your labor data. The more employees you have on a crew, the more crews you have in the field, the more records you have to manage.
Before you know it, its payroll day, and you’ve waited till the last minute to export your labor record data. But, what is this?… One of the time card records doesn’t match an employee ID in your accounting system, bringing the process to a halt.
You can easily prevent operational issues before they arise by ensuring that your time tracking process includes exporting those labor records from your time tracking application into your accounting software with regular frequency. We strongly recommend that you process your labor records weekly, and here’s why.
Create a Weekly Process
Create a weekly process that includes exporting your data ahead of time. Giving your weekly process a 24-48 hour window should give you a comfortable margin to fix potential issues.
For example, if
- your “End of Week” is Saturday, and
- your daily labor records are added in mJob on a Daily Basis,
then you should,
- process overtime and break rules on Monday,
- export your data to your accounting software on Monday, and
- process payroll on Tuesday or Wednesday.
Related Article: How often do you pay your employees?
Daily Time Clock Exports
If time clocks are your preferred input device, ensure that your labor records are exported from the device on a daily basis. While some time clocks like the Acroprint DC7000, can store up to 20,000 events and have flash memory to retain the data if a power outage occurs, it is always good management practice to send those records to a location (server) where the data is regularly backed up. Although these devices are very durable and reliable, there is always the possibility of an extreme catastrophe like a fire, flash flood, power surge, or who knows what.
Daily Time Sheets
A delay in entering time sheets daily could hinder overtime and/or break rule processing, delay approvals, or even delay payroll processing itself. Leaving no room for error at the point when records are entered is simply a waterfall of operational challenges.
If the purpose of using mobile labor time tracking software is to capture time in the field more effectively and efficiently, why wait to enter that time? Whether the data is being entered in the field with punches, or at the end of the day by the foreman, making sure that time is entered daily will keep your time records accurate, and keep the operation flowing smoothly.
Back Up Your Data
If your payroll data is stored locally, ensure that your company has incorporated a backup operation to secure your labor time database. Backups can be scheduled to automatically run in Windows, and should be stored in an offsite location or a cloud hosting site.
Related Article: What If… You Lost Your Construction Payroll Data?
Processing payroll doesn’t get any easier than with mJob. Whether you’re searching for a new system or looking to upgrade your existing one, register for a demo with one of our experienced and knowledgeable sales professionals to see why more and more contractors are choosing mJob for their mobile time tracking needs.