Custom Time Clock Software: Mobile Solutions for the Construction Industry
Gain Added Efficiency By Customizing Your Mobile Time Clock Software
Tailoring mJobTime’s Custom Time Clock Software To Meet The Special Needs of Your Business
At mJobTime, we have focused on giving our customers a large number of configuration options to make our application as flexible as possible. However, software programs are designed to accommodate the maximum number of companies possible. We realize that there are going to be situations where mJobTime may not address certain facets of your business processes, but we ultimately strive to provide employee time clock solutions that will be unique to every business.
We look upon these situations as opportunities. This is because we love to get input from our customers about our time clocks for construction as well as our other software. Many times, this input can lead to a new feature or functionality that becomes a standard part of the program. Oftentimes, when the amount of work and time involved is not significant, we will do the work at no charge. Even in those situations where there is a substantial amount of resources required to do the work, if we feel it will improve the product, we often will share the cost of the modification with the customer. In those situations where the customization is very unique to a customer, we will provide a quote for the work and allow the customer to make their own decision.
Whatever the case, our development team has earned quite a reputation for doing outstanding work in a reasonable time period. They will work with you to get a detailed understanding of your needs, propose a solution, develop and test the solution, and follow-up to insure that our employee time clock solutions are working as intended once released. Our customers constantly rave about the amount of time we have saved them with our modifications. Usually, the ROI on our customizations is very short.
Whether it’s a special report or a very specific way to calculate travel or per diem pay, our crackerjack development staff is always ready to meet your custom modification challenges. They thrive on being able to make mJobTime (and our time clocks for construction) meet even your most stringent and unique requirements.
mJobTime Mobile Time Clock Software Customization Examples
- Allow customer to clock in crews with equipment attached, but only post the equipment to one employee’s time card (not the entire crew).
- Allow Supervisor user to transfer individual existing time records to a different company, verifying that all (pronoun) time record fields are valid in the “transfer-to” company, and disabling transfers for “Approved” and
“Exported” records. - Add a new labor report for commercial drivers with the following columns:
- Last Name
- First Name
- Position
- Last Day Off
- Next Mandated Day Off
- Total Hours since Last Day Off
- Hours Remaining (in the cycle)
- Create a delimited file of time and material for our customer to send to their customer, and as a second customization, generate an invoice in their customer’s format.
- Modify our Weekly Time Entry screen to allow for daily distribution of time by sub-job.
- Create new functions to facilitate entry, tracking, and calculation of per diem and travel pay for employees on jobs:
- Allow users to enter per diem and travel rates per job
- Allow users to enter per diem and travel transactions
- Allow administrative users to export per diem and travel transactions to “Bank File” and “Timberline Export”.
- Customize the mJobTime Crew feature to track:
- Day or night shift per crew
- Craft code per employee
- Alternate employee ID per employee
- Per diem code per employee
- Travel code per employee
- Modify the export to accounting to create a text file export and add special calculations described below:
- Specifications
- A maximum of 40 hours per week will be exported for salaried employees
- Salaried employees will be identified by a field in the employee table.
- Time records beyond the 40 hour limit will remain in mJobTime and will be flagged as “exported”.
- For time records that include task codes beginning with “41” populate the “GL Exp Acct” field as follows:
- The second segment of the task code
- Followed by the employee’s department number (two-digit-zero-filled)
- The employee’s dept number will be pulled from a field in the employee table Examples: “500503”, “500603”
- Develop a custom version of the “Daily Time Sheet Entry by Employee” screen:
- To include a five-row header,
- Make the Job Number column header span all columns for the same job.
- As new columns are added, insert them into the grid sorted in ascending order by Job Number, then by the last five digits of the Cost Code, then by Extra.
- Remove color shading of alternate rows in grid and add a solid line between rows
- Shade “REG”, “OVT”, and “DBL” columns in White/Lt Blue/Dark Blue
- Increase allowable distribution columns to 30
- Divide the “Total” column into “REG”, “OVT”, and “DBL” sub-columns and display the appropriate totals for each row broken down into the three Pay IDs.
- Replace the “Save” button acknowledgement dialog with the following custom dialog:
- “Entries will be recorded with the following Date: ##/##/####”
- Allow user to click “OK” or “Cancel”
- Allow users to save selected distribution columns for multiple jobs and have them default whenever a job is selected for time entry.
- Add Edit, Review, and Approve functions to the Daily Time Entry screen.
Let us provide you with a personalized demo today. As you can see, a custom time clock from mJobTime can supply your business with many helpful resources.
Our Services
Automating Daily Reports From The Field
Construction companies take advantage of a fast-changing technology landscape in the hot economy
It is the strongest economy in years, and construction companies are investing to achieve optimum results. Even the most myopic construction executives cannot help but notice the fast changing technology landscape. Fueled by investments in infrastructure, cellular carriers have extended their coverage areas for high-speed data services, with improvements in cost and reliability. The confluence of faster, more ubiquitous wireless networks and an increasing variety of sophisticated devices (consumer and rugged mobile phones, tablets and notebooks) has opened new opportunities for construction companies to improve operations through mobile technologies.
Many progressive construction companies have leveraged mobile technology to collect reporting data from the field. These companies seek an advantage in today’s competitive environment, using mobility to reduce costs and streamline operations. Timely information from the field allows for quicker decisions and resolution of issues.
Identify ROI Drivers
How do construction companies get started with mobility? A starting point is to identify important ROI drivers for the business. Most construction companies begin with a focus on timesheets and other daily reports. This includes labor, equipment usage, and production reports. In addition to addressing the headaches of late and error-prone labor time reports, the benefits include reduced data entry staff, more accurate time and job costing, more effective equipment utilization, and a reduction of phantom payroll. Other common targets for automation include material or inventory tracking, job progress review, tool tracking and safety reports.
Review and Compare Mobile Solutions
The next step is to review the available solutions. Some important considerations while evaluating mobility solutions are as follows:
Flexibility. If you are concerned only with timesheet automation, a software solution addressing just mobile time accounting may suffice. If your ROI depends on converting many paper reports, then consider a solution that can accommodate a range of reporting, including future requirements. Will it involve custom programming or is the software configurable to handle a variety of reports?
Disconnected Operation. If field personnel will be operating mobile devices outside of network coverage areas, a solution that provides for local data storage and operation while devices are disconnected from the network server is needed. This means that a syncing method to ensure that the data in the mobile device that is used for selection lists (for example, jobs and employees) is always up to date with the server will be required.
Quick and Easy Operation. The mobility solution must be easy to use. This might be accomplished through a simple “point and click” interface. There should be filtering methods and user-manageable “crew” lists to keep selection lists short. Network connections should be automatic involving little to no interaction from the user.
Support of Advanced Data Capture Features. Make sure the mobile device and application support features such as GPS stamping, signature capture, bar coding, and any specific time tracking methods that are required to meet your automation objectives. Many customers today are also requiring biometrics, such as employee fingerprint reading, for more accurate time attendance.
Back End Functionality. Verify that the system supports all required back end functionality, such as supervisor time record approvals, application of overtime rules, or other rules-base automation and interfacing to your accounting/ERP system for seamless data transfers.
Implementing Your Mobile Solution
The proposed solution should be documented up front so that both you and your solution provider have a common expectation. Initial implementations should have a manageable scope in terms of the number of daily reports to be converted. Over time, the solution can be expanded to address other field reports. If you are not yet doing so, leverage mobility and wireless technology today to position your company to win in an increasingly competitive landscape.